Webinars for UP Staff


To help strengthen the Work-From-Home (WFH) capabilities of the UP staff, a series of training webinars via Zoom will be offered by the Office of the Vice President for Development - Information Technology Development Center (OVPD-ITDC).



Below, you will find the details of the training webinars offered by OVPD-ITDC:



A. Webinar Descriptions
B. Requirements/Guidelines for Attending a Webinar
C. Webinar Schedule and Registration Links
D. Technical Support
E. Evaluation
F. Webinar Recordings



A. Webinar Descriptions

Panel Discussion on "Preparing for your Digital Afterlife"
This webinar discusses the sensitive topics on managing all your digital assets in preparation for an untimely demise. Topics will be discussed in a Panel Discusion format, with an open forum for the attendees.
Privacy and Digital Security Updates
This 30-minute recurring interactive webinar will give an awareness of the recent trends and news on privacy and digital security.
Payables Refresher
This refresher training for Accounting Office staff will cover the process of preparing, processing, modifying and monitoring disbursement vouchers. The processing of DVs for payroll and other payroll-related transactions will also be discussed.
Cash Advance Preparation and Closing Process
This refresher training for Accounting Office staff will cover the process of preparing DVs for cash advances as well as the closing process through the matching of expense reports.
Need-to-Know Gmail Lifehacks
This webinar presents an in-depth discussion on the possible features of Gmail that are rarely known to most office administrators and staff. These lifehacks will be helpful for them to greatly maximize the use of Gmail, increase productivity, and improve their efficiency in their day-to-day operations, their communications, and their collaborations.
Processing of DV Payments
This refresher training for Cash and Accounting Office staff will cover the processing of payments for approved DVs. Different payment modes will be discussed such as telegraphic transfers, real-time gross settlement (RTGS), Advice to Debit Account and Checks. The generation of related reports will also be presented.
Closing of Payables Period
This refresher training for Accounting Office staff will cover the process of closing payables periods, generation of related reports. There will also be a discussion on the current state of the UIS Payables periods per CU as well as identification of action items.
Transitioning to Google Drive
This webinar teaches the UP Admin and Staff on how to utilize the Google Drive as their Cloud Storage facility, and to upskill them with the power of collaboration and productivity through workspaces migration with the use of the University’s cloud resources.
Budget Management 1
This refresher training for Budget Office and Accounting Office staff will cover the budget entry and maintenance of budget processes.
Budget Management 2
This refresher training for Budget Office and Accounting Office staff will cover the earmarking and obligation of funds processes. Related reports will be generated and presented.
Keynote Tips and Tricks
This webinar will focus on tips and tricks on how to maximize the features of Keynote, the presentation software for Mac and iOS, which can also be used for storytelling, teaching and learning, and creativity.
Basic Home Network Troubleshooting
This webinar covers the basics of testing and troubleshooting networks at home. It will guide the participants in identifying, locating, and correcting problems and will also give helpful tips on how to handle such problems.
Securing Your Home Network
This webinar will show how to secure your home wireless network. It will be a guide for new users who do not usually configure their devices.
UIS: HRIS Overview and UP Employee Self Service
This webinar covers the overview of HRIS that automates the HR processes and submissions. It will also discuss the requirements for accessing UIS and the available modules, as well as the features that can be used by all employees in the UP Employee Self Service.
Closing of Payables Period
This refresher training for Accounting Office staff will cover the process of closing payables periods, generation of related reports. There will also be a discussion on the current state of the UIS Payables periods per CU as well as identification of action items.
Inventory Management and Processing Disbursement Vouchers with SPCMIS Purchase Orders
This refresher training for Accounting Office, Budget Office and Supply and Property Management Office staff will cover the process of receiving items, sub-inventory transfer, generating the requesition and issuance slip, opening and closing of periods and preparation of DVs with PO. Generation of related reports will be presented.
Assets Module 1
This refresher training for Accounting Office and Supply and Property Management Office staff will cover the process of adding assets through AP, preparing mass additions, posting mass additions, entering assets using an Assets template and entering assets through quick additions.
Assets Module 2
This refresher training for Accounting Office and Supply and Property Management Office staff will cover the process of running depreciation, reclassifing assets, retiring assets, posting or create accounting and opening and closing of periods. Related reports will be generated and presented.
Receivables Module 1
This refresher training for Accounting Office and Cash Office staff will cover the process of creating customers, creating miscellaneous receipts, creating transactions (billing), creating a standard receipt and the printing of official receipts.
Receivables Module 2
This refresher training for Accounting Office and Cash Office staff will cover the process of checking and updating of receipts distribution, running remittances, create accounting and opening and closing of periods. Related reports will be generated and presented.
General Ledger Refresher
This refresher training for Accounting Office staff will cover the process of manual journal entries, manual journal entries via Journal wizard, create accounting and opening and closing of periods. Related reports will be generated and presented.
Closing of Books and Cash Management
This refresher training for Accounting Office staff will cover the process of closing of books (income statement closing) and bank reconciliation.



B. Requirements/Guidelines for Attending a Webinar


For those interested in attending the training sessions, your UP Mail account will be required. Take note of the following reminders:

  • Use your UP Mail to access the Zoom webinars.

  • You can download the Zoom app here: zoom.us/download

  • You can access Zoom for UP by following these steps: How to Login to Zoom

  • To familiarize yourself with Zoom, you may go here for some tutorials: https://support.zoom.us/hc/en-us/articles/206618765-Zoom-Video-Tutorials

  • To test your computer or device, please visit: https://zoom.us/test

  • For the Google Apps training, use the G Suite of your UP Mail account.

  • For the Document Tracking System online training, it is advised that your UP Mail be registered to the DTS.

  • For the Microsoft Office 365 training, it is advised to have an Office 365 account, which is also linked with your UP Mail.

  • Certificates of attendance will be available after the training sessions, thus participants MUST use their personal UP mail account (not an office UP mail account) to register for the webinars.

  • Certificates of attendance will be issued only to those who have attended at least 80% of the webinar presentation they registered in.

Please TAKE NOTE that you need to register so you can attend any of the webinars.

Upon confirmation of your registration by the training team, you will RECEIVE an EMAIL containing instructions on how to attend the webinars. To register, please refer to Section C below.

C. Webinar Schedule


Please NOTE that you need to use your personal UP mail account (not an office UP mail account) to register and join any of the online training sessions.

When you register, you will be asked to sign into your UP mail account. Please sign in using your UP mail account.

Date Time Webinar (Click the Title to Register)
Every 2 Tuesdays starting August 24, 2021 8:00 AM - 9:00 AM Privacy and Digital Security Updates
August 24, 2021 8:00 AM - 8:30 AM Privacy and Digital Security Updates
August 24, 2021 9:00 AM - 12:00 NN Payables Refresher
August 24, 2021 1:00 PM - 4:00 PM Cash Advance Preparation and Closing Process
August 26, 2021 9:00 AM - 12:00 NN Processing of DV Payments
August 26, 2021 1:00 PM - 4:00 PM Closing of Payables Period
August 31, 2021 8:00 AM - 9:00 AM Panel Discussion on "Preparing for your Digital Afterlife"
August 31, 2021 9:00 AM - 12:00 NN Budget Management 1
August 31, 2021 1:00 PM - 4:00 PM Budget Management 2
September 1, 2021 8:00 AM - 9:00 AM Keynote Tips and Tricks
September 1, 2021 9:00 AM - 10:00 AM Basic Home Network Troubleshooting
September 2, 2021 9:00 AM - 10:00 AM Securing Your Home Network
September 2, 2021 8:00 AM - 9:00 AM UIS: HRIS Overview and UP Employee Self Service
September 3, 2021 8:00 AM - 9:00 AM Tech Tips and Troubleshooting Guide for Accessing SAIS
September 3, 2021 8:00 AM - 9:00 AM Transitioning to Google Drive
September 6, 2021 8:00 AM - 9:00 AM Need-to-Know Gmail Lifehacks
September 7, 2021 8:00 AM - 8:30 AM Privacy and Digital Security Updates
September 7, 2021 9:00 AM - 12:00 NN Purchasing Module 1
September 7, 2021 1:00 PM - 4:00 PM Purchasing Module 2
September 9, 2021 9:00 AM - 12:00 NN Inventory Management and Processing Disbursement Vouchers with SPCMIS Purchase Orders
September 14, 2021 9:00 AM - 12:00 NN Assets Module 1
September 14, 2021 1:00 PM - 4:00 PM Assets Module 2
September 21, 2021 8:00 AM - 8:30 AM Privacy and Digital Security Updates
September 28, 2021 9:00 AM - 12:00 NN Receivables Module 1
September 28, 2021 1:00 PM - 4:00 PM Receivables Module 2
September 30, 2021 9:00 AM - 12:00 NN General Ledger Refresher
September 30, 2021 1:00 PM - 4:00 PM Closing of Books and Cash Management



D. Technical Support


For questions regarding your UP Mail account and other concerns, please go through our FAQs: https://itdc.up.edu.ph/faqs

Should you have any questions or concerns on the Webinar offerings, please do not hesitate to contact us at [email protected].

E. Evaluation


We would like to kindly request for you to fill out this evaluation form after you have attended the webinars: Evaluation Form for UP Staff Webinars

Your feedback would be very much appreciated and would help us improve our future online training sessions.

Thank you very much for your interest in our webinars.

F. Webinar Recordings


You may find the recordings of the webinars here.

NOTE: The webinar recordings published in the link above are the only recordings that can be viewed by all. Otherwise, access credentials to the webinar recordings will be provided only to those who have attended the webinar itself. Please take note that watching the published recordings will not automatically grant a certificate of attendance, if you have not attended the webinars.