Sharing of Files in UP Google Drive

All UP users are reminded regarding the folders/files that you upload and share in the University’s Google Workspace.

We strongly recommend that you set the access permissions of your folders/files and share it only with your concerned colleagues, students, or class instructors (i.e. specific users only). Kindly DO NOT share them to ALL users utilizing the University’s Google Workspace.

Specifically, please DO NOT choose the option "University of the Philippines" nor “Anyone with the link” when selecting who can access your files. These options will open up your files to be accessible to other users that you did not intend.

To limit the access of your files/folders to specific people/users only, you may follow the steps found here: https://support.google.com/drive/answer/2494822

Moreover, kindly be reminded that as a user of the University's online resources, you are constrained to comply with the UP Acceptable Use Policy (AUP). Section 6, item C, number ii, number 4 states:

“ Personal use. Users may not use the IT System for personal activities not related to appropriate University functions except in a purely incidental manner. ”

You may refer to the UP Acceptable Use Policy here: https://www.up.edu.ph/aup

Please ensure that files that are personal in nature and are not related to the academics, administrative work, or research under the University are not uploaded in our University’s Google Workspace.

Should you need further assistance or have any questions regarding this matter, please feel free to reach out to the local IT Office of your campus/CU. You can find their contact details here: https://itdc.up.edu.ph/contact-us#cu-it-support