• Handles the Financial Management Information System (FMIS) and Supplies, Procurement, and Campus Management Information System (SPCMIS) and their continued implementation.
• Manages communication among stakeholders in relation to FMIS and SPCMIS developments
• Documents business requirements for new processes, enhancement of processes, and/or new reports.
• Develops reports required by FMIS and SPCMIS stakeholders
• Maintains the configuration of FMIS and SPCMIS modules which includes the Accounts Payables, Accounts Receivables, Cash Management, Assets, General Ledger, iProcurement, Purchasing and Inventory.
• Coordinates the maintenance of FMIS and SPCMIS
• Performs internal testing on new configurations, functions, and reports.
• Prepares test enviorment for user acceptance testing
• Facilitates user acceptance testing and prepares user acceptance certificates for sign-off
• Prepares and maintains technical documents for FMIS and SPCMIS
• Performs validation testing in the development, test, and production instances after the application of patches
• Provides technical support for FMIS and SPCMIS to its users and CU IT representatives
• Facilitates training for FMIS and SPCMIS to its users and CU IT representatives
• Provides data requested by FMIS and SPCMIS stakeholders
• Prepares monthly status reports
• Initiates research on the other functions/features of the system

FMIS/SPCMIS are utilized by the following CUs:

• UP System, UP Diliman, UP Manila, PGH, UPOU, UP Baguio, UP Cebu, UP Mindanao, UP Los Banos, UP Visayas, UP Tacloban

• Handles the Human Resource Information System (HRIS) and its continued implementation.
• Coordinates the maintenance, tracking, and monitoring of HR records.
• Develop and manage HRIS Reports requested by UP CU HRDOs
• Handles the creation of UIS Accounts
• Handles the creation of HRIS responsibilities in UIS
• Provides technical support to HRIS Stakeholders (HRDO, Colleges, CUs)
• Provides support to end-users regarding the HRIS Module (Self-service, ATF/ATH, Leave Management, Payroll, SPMS)
• Deliver training regarding the HRIS Module
• Manage and maintain the HRIS Modules
• Performs Sanity Checks and Testing in UIS in both Production and Test instances after an update (apply patches, data migration, etc.)
• Develop and configure of new module in HRIS

HRIS is used by the following CUs:

• UP System, UP Diliman, UP Los Banos, UP Manila, UP Visayas, UP Tacloban, UPOU, UP Mindanao, UP Baguio, UP Cebu, PGH

A. Implementation and Configuration:

• Lead and participate the implementation of SAIS in other institution.
• Configure the application to meet the specific needs and requirements of the institution.

B. Customization and Development:

• Develop customizations or extensions to meet unique business processes.
• Work with Oracle tools and technologies to create custom reports, interfaces, and extensions.

C. System Maintenance:

• Perform routine maintenance tasks, including applying patches and updates.
• Monitor system performance and troubleshoot issues as they arise.

D. Integration:

• Integrate Oracle Campus Solutions with other campus systems such as iAADS+ (UP QA System) , BUKLOD (UP Library System) , HRIS, FMIS, and other learning management systems.
• Ensure seamless data flow between different systems.

E. User Support:

• Provide support to end-users and resolve issues related to SAIS.
• Conduct user training sessions and webinars to ensure proper utilization of the system.

F. Security and Access Control:

• Implement and maintain security measures to protect sensitive student information.
• Manage user access and permissions to ensure data integrity and confidentiality.

G. Data Management:

• Oversee data quality and accuracy within SAIS
• Define and enforce data governance policies and procedures.

H. Upgrade Planning:

• Plan and execute system upgrades in coordination with Oracle's release schedule.
• Assess the impact of upgrades on existing customizations and make necessary adjustments.

I. Documentation:

• Create and maintain documentation for configurations, customizations, and processes.
• Ensure that documentation is up-to-date and accessible to relevant team members.

J. Continuous Improvement:

• Stay informed about new features and functionalities in Oracle Campus Solutions.
• Identify opportunities for process improvement and system optimization.

K. Vendor Collaboration:

• Collaborate with Oracle support and consulting services for issue resolution and best practices.
• Participate in user groups or conferences to stay updated on industry trends and share experiences.

L. Reporting and Analytics:

• Develop and maintain a suite of reports and analytics to support decision-making.
• Ensure that key stakeholders have access to relevant and timely data.

M. Project Management:

• Lead or contribute to projects related to enhancements, upgrades, or system expansions.
• Manage timelines, resources, and deliverables effectively.

SAIS is used by the following CUs:

• UP Manila, UP Baguio, UP Cebu, UP Los Banos, UP System

• Handles the development of other information systems, online services, platforms, and apps for the University.
• Manages the maintenance of said other information systems, online services, platforms, and apps.
• Develops and maintains websites requested by other UP offices/units.
• Provides technical support for the developed information systems and websites to its users.

The portals/apps maintained for UP are the following:

• Document Routing System (DRS)
• Document Routing System (DRS) Tracer
• UPCAT Online Application (Forms 1 & 2B)
• UPCAT Form 2A Application (Form 2A)
• UPCAT Application Status
• UPCAT Acceptance Confirmation
• UPCAT DPWAS, Waitlist and Appeals (DiWA) Portal
• UPCAT DPWAS, Waitlist and Appeals (DiWA) Dashboard
• Student Learning Assistance System (SLAS) Online
• Internal Academic Assessment and Development System (iAADS)
• iAADS+ Project: iAADS API and iAADS Mapping Tool (IMT)
• Academic Data Collection Portal (ADCP)
• Faculty Regent Electronic Voting System (FREVS)
• UP Press Store
• Alumni Email Registration (AER)
• Alumni Profile Updating (APU) System
• Alumni Dashboard (AD)
• Give to UP Portal
• Staff Regent Electronic Voting System (SREVS)
• Events Management System (EMS)
• Events Management System Certificate Verifier Portal (EMS CVP)
• Public Events Management System (EMS)
• UP Naming Mahal Apps Portal
• IPA Application Portal
• OIL Liquidation Portal
• UP Press Website with Online Store

• Manages the infrastructure, network, and hardware being used by the UP System.
• Provides onsite technical/IT support to UP System offices/units.
• Deploys, monitors and maintains security of information systems and infrastructures.
• Reviews technical specifications of ICT equipment, devices and accessories.
• Implements and maintains the network and data security infrastructure of the University (firewall, end-point security solutions, etc.).
• Provides technical support to offices and units under the UP System including the Office of the President (OP) and the Executive House (EH).
• Coordinates with CU IT offices/centers in the implementation of ICT policies relevant to network and other ICT hardware systems.

• Provides IT/technical support to users via online helpdesk ticketing system or via phone call.
• Manages the system/database administration of the UP System’s online services and other information systems.
• Handles the provision of accounts to UP users (e.g. UP Mail, Microsoft 365, Zoom, Qualtrics, Adobe, SPSS, ArcGIS Online).

• Creates and releases the official communications and announcements of ITDC internally and externally.
• Handles content creation for the website of ITDC.
• Prepares letters, reports, and other documents.
• Communicates and coordinates with other offices/units within and outside of UP for meetings and other activities as necessary.

• Manages the human resources/payroll of ITDC.
• Manages the procurement and payment of suppliers of ITDC. Forwards documents to UPPO.
• Handles all other administrative and housekeeping operations (e.g. janitorial and security services) of ITDC.
• Keeps regular schedule of picking up and delivering mails, letters, materials, packages and other deliverables to and from work-related offices.
• Implements and monitors the HR policies of the University, as applied in ITDC.
• Provides administrative services to the ITDC Director, ITDC Deputy Director, and to all of its functional teams.

• Explores new IT solutions for the University. Performs Proof-of-Concept (POC) implementation, testing and quality assurance of IT solutions.
• Handles coordination and training of the stakeholders (i.e. end users of the information systems from all over the different constituent universities of UP)
• Trains UP users on the utilization of the available information systems and other online services.
• Delivers trainings regarding other IT-related matters to help the University’s constituents in computer literacy and office productivity.
• Performs various vulnerability assessment and penetration testing of 40+ UP System Apps and Websites.
• Provides technical/IT support services to users for the university platforms (e.g. Zoom, Google Suite, Microsoft 365, Discourse, etc.).
• Explores potential training partners and equipment providers for the professional development of the faculty, staff, and admin.
• Handles the UP Event Management System for the distribution of event certificates to both UP and non-UP attendees (e.g. Webinars for SUCs)
• Resolves helpdesk tickets assigned from time-to-time.