What is UP DRS?
Our UP office would like to use DRS. How can we have our faculty and employees registered in the system?
Who are allowed to use DRS?
Once we start using DRS, can we just upload the documents in the system and not send the actual documents to their corresponding UP offices?
Which account should be used for the DRS, the personal UP Mail or the office UP Mail?
How can our office request for training in DRS?
Learning Resources

What is UP DRS?

The UP Document Routing System (DRS) is an online service that can be used by UP faculty and staff to track documents across the UP System. It tracks documents by setting a tracking number for each document, and by creating a document trail which starts from the originating office followed by the offices which it has been passed or routed to.

Take note that the access to the DRS is office-based. All users registered under one office in the DRS will have access to all documents uploaded, received, and released under the same assigned office. Thus said users will be able to view/read and download all the documents under your office. When requesting access to the DRS, ensure that only users/personnel who are authorized to receive/release/process office documents are indicated in the request.

Our UP office would like to use DRS. How can we have our faculty and employees registered in the system?

A signed official request from the head of the unit/office (i.e. Director, Chief, OIC, Chair, etc.) must be emailed to itdc_info@up.edu.ph. Said letter must be addressed to the:

The Director
Information Technology Development Center
University of the Philippines System
Diliman, Quezon City

In the request, please include the following information:

  • Names and UP Mail accounts (@up.edu.ph) of the users that should be given access to the DRS.
  • Full name of office/unit including acronym, if any. Example: UPD University Computer Center (UPD UCC)
  • Name of CU

The concerned staff/personnel must also already have access to their UP Mail account/s that will be registered in the DRS.

The signed endorsement letter may be emailed directly to itdc_info@up.edu.ph

Please DO NOT send the hard copy request letter to our office.

Who are allowed to use DRS?

DRS can be used by any teaching and administrative staff of UP. Their UP mail accounts (@up.edu.ph) must be registered in the system as they are recognized to represent their respective offices/units.

Once we start using DRS, can we just upload the documents in the system and not send the actual documents to their corresponding UP offices?

Users can route official documents via DRS, and there will be no need to physically send hardcopies of said documents to the offices. However, there are certain documents that are still required to be routed physically (i.e. as hardcopies). In this instance, DRS is used to track the location and status of these hardcopy documents.

It is recommended that inquiry be made with concerned offices if hardcopy documents are still needed to be routed alongside with the softcopy you have uploaded in the DRS. Both cases (hardcopy or softcopy transmittals) can be tracked using DRS.

Which account should be used for the DRS, the personal UP Mail or the office UP Mail?

The personal UP Mail account must be used for the DRS, for accountability purposes, since all processing done for the document will be tagged to that specific account/user.

The staff member’s personal UP Mail should be registered under only one (1) office. It should not be registered under multiple offices.

How can our office request for training in DRS?

To request for training on DRS, kindly email us at itdc_info@up.edu.ph. Our team will then schedule said training accordingly.

Learning Resources