How to Prepare for the New Google Workspace for Education Storage Limits

On July 15, 2023, the University will enforce new storage limits.

Before July 15, review your storage use and delete unnecessary files if needed:

  1. To review how much storage you use and delete large or unnecessary files in Drive, go to Drive Storage.
  2. To review and delete large or unnecessary files in shared drives, go to shared drives.
  3. To search for and delete large or unnecessary emails, follow the instructions for Gmail in Manage files in your Google Drive storage.
  4. If you need to keep any files that don't fit in your school account, you can export an archive of your Drive, Gmail, and Photos data with Google Takeout. Then delete unneeded files, messages, and attachments and empty your trash to free up storage space. Learn how to download your data into an archive


After July 15, you need to stay under your storage limit for your Drive, Gmail, and Photos data to keep access to these services. If your account runs out of storage, your services will be disrupted until you free up more space.

  • Drive—You won’t be able to sync or upload new files. You will not be able to create new files in Google Docs, Sheets, Slides, Drawings, Forms, and Jamboard. Until you reduce the amount of storage you use, neither you nor anyone else can edit or copy your affected files. Syncs stop between your computer's Google Drive folder and My Drive
  • Photos—You won’t be able to add more or back up existing photos or videos.
  • Gmail–You'll still be able to send and receive email.


Please review the UP Acceptable Use Policy found at https://www.up.edu.ph/aup and make sure you're using data in accordance with our policies.

If you have questions about this policy, please do not hesitate to contact your Constituent University’s IT Office/Unit: https://itdc.up.edu.ph/contact-us#cu-it-support