UP OVPDx and ITDC Hosts Free Webinar Workshop on Process Documentation Tools

In a continued push toward digital transformation, the UP Office of the Vice President for Digital Transformation (OVPDx), in partnership with the ITDC, hosted a free webinar workshop titled “Documenting What Matters: Practical Process Mapping and RACI Charts with Open-Source Tools” on 12 September 2025.

Held via Zoom, the event drew an impressive turnout of 1,150 participants from State Universities and Colleges (SUCs) nationwide. Attendees included representatives from Bukidnon State University, Mindanao State University, Tawi-Tawi College of Technology and Oceanography (MSU-TCTO), Romblon State University, and the University of Antique.

Mr. Vincent P. Teodosio, a seasoned program and project management consultant and instructor, served as the resource speaker. With over a decade of experience, Teodosio currently leads the Guided Unified System for Asset-Linked Information (GUSALI) Project under the UP Office of the Vice President for Development, Facilities Management Program.

The workshop aimed to equip SUC and UP personnel with practical skills for documenting and standardizing internal processes using open-source tools. Teodosio introduced participants to effective methods for creating Standard Operating Procedures (SOPs), flowcharts, and checklists, while also emphasizing role clarity through the RACI framework (Responsible, Accountable, Consulted, Informed). Tools such as LibreOffice and Draw.io were showcased for their accessibility and functionality.

This initiative marks another milestone in OVPDx and ITDC’s commitment to advancing UP’s digital transformation agenda. Aligned with the public service mandate of the University, the workshop supports the vision of UP President Angelo A. Jimenez to modernize institutional workflows, promote inclusive engagement, and position UP as a national leader in digital innovation. This workshop also aimed to provide practical use cases for process mapping and documentation as the University is establishing its Quality Management System (QMS). (Levi Lusterio, ITDC, 15 September 2025)